Any business that nurtures a big catalog of data can benefit from digital asset management software. This type of software can help you manage your organization’s photos, docs, videos, spreadsheets, logos and the like. By categorizing each asset, you get more control and a simpler access to all your files in a neatly organized way.
The very best digital asset management software has versions for different devices and can be accessed from any location. You can also perform searches, filter your results, and retrieve any digital asset you need at the moment.
Digital asset management software may be standalone or part of a bigger software suite. It may even be part of a comprehensive web content management system (like WordPress).
Before you make your pick, here are the features that you can expect from quality digital asset management software:
- Asset categorization and organization based on format and other filterable characteristics
- Ease of editing and/or manipulating the assets
- Collaboration and file sharing, both within and outside the organization
- File conversion from one format to another
- Integrations with tools like Photoshop, project management software, CDNs, social media, and analytical tools
- Scheduling of asset distribution
- Tracking asset licenses
- Version control
- Metadata extracting and managing
- Mobile apps available
- Good search engine to browse through your assets quickly
- Reporting and analytics
- Permission-based access
- Expiration dates for access
- Nice clean dashboard where you can get an overview of your asset catalog
Best digital asset management software
💸 Pricing:
Basic pack starts at $8/seat/mo. Standard at $10/seat/mo and Pro at $16/seat/mo. There’s an 18% discount for annual payment.
🧰 Key features:
- Unlimited boards and workflows
- Simple, visual, intuitive layouts
- Track multiple projects using dashboard
- Timeline, map, calendar, chart and Gnatt views
- Unlimited free viewers and shareable forms
- Track budget and filter items using different variables
- Automatic reminders and deadline notifications
- Embedded documents and file storage
- Guest access
- Integrations with Zoom, Gmail, Slack and many other tools
💸 Pricing:
Only quote-based plans. Estimates put base price at $450/mo.
🧰 Key features:
- Organize and find files easily using intuitive filters
- Control access and usage rights
- Share files internally and externally with expiration dates
- Download files in desired formats with options to crop and edit
- Configure according to your requirement
- Integrates with other tech tools for seamless data exchange
- Tailor-made taxonomy for tagging digital assets
- Streamline creative workflow
- Ensures brand consistency across digital ecosystem
- Create a seamless, interconnected digital ecosystem
💸 Pricing:
Starter pack at $19/mo for 25K visits and Business at $39/mo for 100K visits. Increasing rates are available for additional visits.
🧰 Key features:
- Cloudfront CDN with 200+ locations
- Unmetered bandwidth
- Auto-scaled images
- Smart lazy-loading
- Can be used on multiple websites within the same plan
- Scales images by as much as 80%
- Fast processing of images
- Suitable for all screen sizes
- Easy tracking and monitoring
- Adds a watermark to your assets
💸 Pricing:
Customs quotes make pricing hard to detect. One estimate puts base price at $600/mo.
🧰 Key features:
- Internal storage facility
- External distribution of branded assets
- Centralized, consolidated area for digital assets
- Automates workflow and enhances team creativity
- Search capabilities to locate media files quickly
- Manages press kits and picture collections
- Automates watermarking for images
- Manages permissions through extensive copyright functionality
- Tags images automatically
- Uses facial recognition
💸 Pricing:
Acquia follows the one-time implementation and subscription model. You have to request a demo to get pricing.
🧰 Key features:
- Quick, predictive and faceted search
- Automatic file conversions
- Share links and embed codes
- Version control and auditing
- Rights management
- Batch uploading and editing
- Customizable metadata and categories
- Image recognition and autotagging
- Adobe Creative Cloud integration
- System reporting, dashboards and archiving
💸 Pricing:
Pricing is quote-based and depends on your platform configuration, storage and integration needs.
🧰 Key features:
- Create, collaborate and preview content, including 3D files within the library
- Edit assets to fit any platform within the DAM
- AI-driven recognition to improve asset discovery
- Enrich video assets with searchable audio transcriptions, multi-language transcriptions and key topic identification
- Enable creative teams to work with native applications
- Re-use, re-purpose and track visual assets and videos
- Pre-built integrations with popular tools or open API
- Publish videos and media assets right from MediaValet
- Track content performance to optimize campaigns
- Customizable AI solutions
💸 Pricing:
Three packs at $430/mo, $699/mo and $1199/mo to support one, three and ten content managers respectively. A ~15% discount on annual payments.
🧰 Key features:
- Base pack covers one portal and 500GB storage, increases in higher packs
- Unlimited sharing and downloading
- Custom branding
- Granular permission management
- 400+ metadata fields
- Versioning and related files
- Bulk import support
- Fast and easy search
- Lifecycle and rights management
- Easy file share and password protected access
💸 Pricing:
Free for individuals. On annual payment, Starter at $5/user/mo, Personal Pro at $10/mo, Business at $15/user/mo, Business Plus at $25/user/mo and Enterprise at $35/user/mo.
🧰 Key features:
- Secure file storage, sharing and previewing
- Unlimited external collaborators
- Enterprise app integrations
- Admin console access
- Data loss protection
- Custom branding
- Document watermarking
- Granular access and collaboration controls
- Box capture app
- Up to five test environments
💸 Pricing:
Price available only on request. Estimates peg entry price at $450/mo.
🧰 Key features:
- Scalable cloud storage
- Asset auditing and onboarding with a dedicated expert
- Customizable look, domain and search
- Manages a variety of user accounts and permissions
- Enhanced permissions and team support
- Multi-format transcoding
- Track assets and user performance, distribution and usage
- Upload and distribute templates
- Watermarks and automated tags
- Activity log and trash feature
💸 Pricing:
Business Plans start at $5/user/mo for 1TB storage. Higher plans at $10, $12.50 and $20/user/mo.
🧰 Key features:
- Access from any device and from anywhere
- Share and collaborate in real time
- Use mobile devices to scan and store in OneDrive
- Added layer of protection with personal vault
- Comprehensive security features
- File sizes up to 100GB
- Set access expiry dates for digital content
- Implement policies for appropriate content sharing
- Block downloading of shared files
- Email hosting and Office integrations
